Administrative Assistant (GoHighLevel + Operations Support) (Remote)
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⚠️ Aviso de tradução: As informações desta vaga foram traduzidas por IA. Em caso de imprecisão ou ambiguidade, considere a versão original em inglês.
Role Overview
We are looking for a detail-oriented and proactive Administrative Assistant to provide essential operational support.
This role is focused on communication, scheduling, financial admin, and ensuring smooth daily business operations.
This is a remote role, and part time with possibility of full time for someone based in the EU, US. or Canada
*Please note:
- Hourly rate range (25 - 30) is in USD per hour
- This is an immediate hire. Candidates should be available to interview right away and start as soon as possible.
Responsibilities:
- Manage team communications through Slack, Email, and ClickUp
- Provide calendar management support, scheduling meetings, reminders, and follow-ups
- Monitor and retry payments / wires and maintain financial accuracy
- Handle invoices, receipts, and client billing updates
- Distribute and track tickets and waitlists for events and programs
- Upload and distribute meeting replays and recordings
- Prepare and deliver end-of-week reports
- Assist with team check-ins, wrap-ups, and general admin tasks
- Maintain accuracy in task logs, spreadsheets, and records
- Support Operations in light tech integration and emails to client / lead lists
Skills & Qualifications:
- Strong organizational and time management skills
- Has to have experience with Go High Level, ClickUp (or similar project tools), and Slack
- Comfort handling invoices, receipts, and light bookkeeping
- High attention to detail and ability to prioritize multiple tasks
- Clear and professional written communication skills
- Experience with AI tools
Nice to Have:
- Experience in the coaching industry, with digital products, or personal branding is a big plus
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