Administrative Assistant (GoHighLevel + Operations Support) (Remote)

Role Overview

We are looking for a detail-oriented and proactive Administrative Assistant to provide essential operational support.

This role is focused on communication, scheduling, financial admin, and ensuring smooth daily business operations.

This is a remote role, and part time with possibility of full time for someone based in the EU, US. or Canada

*Please note:

• Hourly rate range (25 - 30) is in USD per hour
• This is an immediate hire. Candidates should be available to interview right away and start as soon as possible.

Responsibilities:

• Manage team communications through Slack, Email, and ClickUp
• Provide calendar management support, scheduling meetings, reminders, and follow-ups
• Monitor and retry payments / wires and maintain financial accuracy
• Handle invoices, receipts, and client billing updates
• Distribute and track tickets and waitlists for events and programs
• Upload and distribute meeting replays and recordings
• Prepare and deliver end-of-week reports
• Assist with team check-ins, wrap-ups, and general admin tasks
• Maintain accuracy in task logs, spreadsheets, and records
• Support Operations in light tech integration and emails to client / lead lists

Skills & Qualifications:

• Strong organizational and time management skills
• Has to have experience with Go High Level, ClickUp (or similar project tools), and Slack
• Comfort handling invoices, receipts, and light bookkeeping
• High attention to detail and ability to prioritize multiple tasks
• Clear and professional written communication skills
• Experience with AI tools

Nice to Have:

• Experience in the coaching industry, with digital products, or personal branding is a big plus